We have an exciting opportunity to join our Student Voice & Influence Team on a fixed-term contract in the role of Student Voice & Influence Coordinator - Academic Societies.

The successful candidate will be responsible for working with HUSU student-led Academic Societies, supporting them to ensure they deliver safe accessible student-led academic societies for all students that align and work with academic representation, and liaise with university stakeholders to support this work.

This is a fixed-term position to cover an internal secondment, expected to run until 31st October 2025. Please note that the contract may end earlier if the seconded employee returns to their role sooner than anticipated. We will provide as much notice as possible should this occur. For internal established staff, this role would be offered on a secondment basis.

A little bit about us

Hull University Students’ Union is a Charity, with a large Commercial subsidiary; our primary purposes are:

• Advancement of education, promoting the interests and welfare of students during study and representing, supporting and advising students.
• Being the recognised representative channel between students and the University of Hull and other representative bodies.
• Providing social, cultural sporting, recreational activities, and forums for discussions and debate for the personal development of its students.

Our Commercial Subsidiary provides a range of services for students including, a Supermarket, a pub, a nightclub, coffee and food outlets.

Our Values:

Inclusive - We actively support Equality and Diversity we adapt our services to reflect and meet the evolving needs of our members.

Innovative – We look to the future seeking new opportunities, collaborations and partnerships; we are imaginative, creative and progressive

Positive – We continually work to improve your Union, we are confident, optimistic and solution focused.

Fun – We focus on making your time at University as enjoyable as possible.

Supportive – We listen, look out for your best interests and make sure your voice is heard.

About the Role

Responsibilities

Service delivery

• • Working with elected/appointed Part-time Officers, student representatives, and key stakeholders, the postholder will support and raise the profile of Academic Societies. This will include liaising with university academic staff members.
  • Support student volunteers to develop and lead high-quality student-led academic society activities and increase student participation in academic societies.
  • Support student volunteers to facilitate and co-create taster and one-off events and activities to provide light-touch introductory engagement opportunities for students.
  • Ensure activities are safe, inclusive, and accessible, alongside supporting projects and events, and make sure the HUSU Members Code of Conduct and policies are followed.
  • Working to budget, plan, deliver, evaluate, and promote participation in HUSU’s academic societies and other events.
  • Working with the Student Voice and Influence Coordinator (Academic Experience), supporting the President for Academic Experience, Faculty Part-Time Officers, student and academic representatives, and academic society committee members to develop working relationships and clear communication between academic societies and representatives.
  • Support academic societies with concerns and mediation to help them reach resolutions that ensure all members' safety and well-being.
  • Work with Presidents and the wider team on the Reward and Recognition framework in which academic societies can participate, working closely with the President team to make ongoing improvements to the schemes.
  • Support and encourage academic society fundraising activities for their activities and for external charity organisations where appropriate.
  • Facilitate academic society applications for HUSU grants, research and highlight external grants on offer.
  • Engage with students face-to-face and digitally, thinking creatively and innovatively about methods of encouraging meaningful student engagement with Union activities, including those students not based on the Hull campus.
  • Work collaboratively with the wider Membership Services team on a range of projects and events in line with the strategic aims of the students’ union, including elections, awards events, training and recruitment of representatives.
  • Contribute to creating and delivering training and developmental activities for our Part-Time Officers and student volunteers to enhance their graduate employability and support them in creating high-quality, safe opportunities for all University of Hull students, focusing on student-led academic societies.
  • Work alongside the Presidents, Part-Time Officers and student representatives to support and facilitate meetings such as Societies Council and wider student and President-led engagement opportunities and events.
  • Conduct data analysis, research and evaluation projects with students and in the students’ union sector to help inform student voice work, particularly academic societies.
  • Establish and maintain relationships with colleagues across HUSU, the University and, where appropriate, external partners, including other students’ unions, to ensure the delivery of HUSU’s student academic societies-focused activities.
  • Undertake a range of administrative tasks and duties to ensure the development and delivery of HUSU’s academic society activities (for example, maintaining accurate records, drafting marketing materials, and note-taking).
  • Encourage the development of leadership skills of Part-Time Officers through mentoring and coaching support.
  • Facilitate creative engagement opportunities for students to contribute to voice and representation activities to feed into the work of reps, Part-Time Officers and Presidents.

Reporting and information management

• • Prepare and present reports on matters relating to Student Voice and Influence, particularly Academic Societies.
  • Effectively use the Students’ Union’s CRM (SUMS) to enhance student voice and influence work in line with the organisation's strategic aims.
  • Monitor the payment of membership and all fees as they fall due by students through our CRM (SUMS) system.
  • Conduct ongoing evaluation and monitoring of academic societies to develop and improve the support and training provided for academic societies throughout the year to ensure they meet students’ needs.

Team working

• • As a member of the Membership Services Team, the post holder may occasionally be required to support the work of colleagues within the wider team or across HUSU for joint events and activities. These might include, for example, Freshers Week, Varsity, Elections, Celebration and Award Events, Open days, and training sessions.
  • Work as part of a team to cover colleagues if absent for any reason to ensure the continued delivery of activities across all areas of the Student Voice and Influence team.

General duties and responsibilities

• • Ensure confidentiality at all times in handling and disseminating information and data and embedding and implementing GDPR across the workload.
  • Carry out all duties in accordance with HUSU’s policies and with the organisation’s values and strategic aims.
  • Ensure the Health and Safety policies and procedures are followed at all times.
  • Maintain an active awareness of issues and practice in Students’ Unions nationally to build on good practice and identify trends, innovation, and development opportunities. Make connections and network with colleagues across the UK and internationally.
  • Carry out any other duties as may be required from time to time under the overall scope of the role.

About You

Benefits

• Generous annual leave entitlement (full-time entitlement is 27 days plus bank holidays)
• 3 additional statutory holidays days to be taken between Christmas and New Year
• Employer funded Health Cash Plan 
• Discount in our SPAR shop, Wetherspoon Sanctuary, and Asylum, plus an opportunity to get free tickets to events.
• Employee Assistance Programme 
• Shopping discounts and rewards
• On-site parking at a minimal cost
• Discounted membership at Hull University Sport and Fitness Centre
• One day paid Volunteering day a year
• Option to attend all staff event days

Additional Information

We are committed to ensuring our workforce accurately reflects the diversity of the world we live in. We positively encourage applications from all individuals irrespective of gender, age, home country, ethnic background, sexuality, religious beliefs or disability.

All candidates will be treated equally and all appointments made on merit.

If you require any further information or wish to discuss this role please email HUSU-HR@hull.ac.uk or telephone 01482 465860.

We reserve the right to close this vacancy early if we receive a high number of applicants.

Closing date: Sunday 8th June, 5pm. 

Interview date: w/c 16th June 2025.